Case types at the department

Below is a list of case types at the department that should be filed in Workzone. Under each type, you will find examples of documents which should be filed in relation to that type of case. The list is neither definitive nor exhaustive.

Case type

Examples of cases and case type IDs

Formal meetings, e.g. agendas and minutes (if any)

Filed by the keeper of the minutes at the meeting

  • 015: Departmental forum
  • 019: Management meetings
  • 263: Local liaison committee (filed by Aarhus BSS HR)
  • 019: Section councils
  • 021: Employer panels (in some cases, Aarhus BSS Studies Administration will keep the minutes and should then also do the filing)
Policies and strategies
  • 201: Local staff policies (e.g. salary agreements and norm systems)
  • 041: Research strategies
  • 511: Educational strategies
  • 719: Various local guidelines
  • 731: External collaboration agreements (e.g. with companies and other research institutions)
  • 561: International collaboration agreements (e.g. with companies and other research institutions)
  • 734: Data processing agreements (these must be coordinated with the TTO)
  • 734: Disclosure of data
  • 734: Declarations of consent (GDPR)
  • 616: Declarations of consent (ethical)
  • 731: Confidentiality agreements
  • 621: Visiting scholar agreements (filed by Aarhus BSS HR)
  • 713: Conferences
Degree programmes and students
  • 483: Collaboration agreements (e.g. with companies and other research institutions)
  • 441: Student introductory events (e.g. weekend trip expenses, pamphlets and budgets)
  • 451: Student organisations (e.g. funding for student associations, events and field trips)
  • 721: Graduation ceremonies
  • Collaboration with co-examiners
    • 545: Agreements on time standards
    • 544: Internal co-examiners
    • 542: External co-examiners
    • 543: Chair of external co-examiners
Maintenance at the department
  • 152: Local service agreements (e.g. for the coffee machine, water dispenser and plants)
Other case types
  • 303: Enquiries directly from other government agencies and institutions (e.g. from the ombudsman regarding accessibility for the disabled)
  • 036: Award nominations (if these are not handled by the Dean's Office)
  • 031: Appointment for external committees
  • 142: Power of attorney, solemn declarations and similar
  • Delegation of decision-making authority (the case type ID depends on the type of authority delegated)
  • 201: Local descriptions of roles and responsibilities
  • 236: WPA action plans
  • 721: Visits from external parties